Content Routing While Editing the Content in SharePoint 2010

With SharePoint 2010 a new feature called Content Orgnizer is introduced. It is very helpful if we want to route the documents/contents to a specific location based on some condition or metadata specified for the content. When we enable this feature a new library called Drop Off Library gets created. Content Router routes all the content first to this document library and then from here based on the the rules the content is further routed to different document libaries or lists.
This works fine when the content is first time created as the content goes to this Drop Off Library but this content routing does not trigger when the content is edited. So as an example if we have a field associated to our content and if we specify a rule saying that whenever user puts the value as XX this needs to be routed to a specific document library. This will work fine when a user creates the content and specify the value as XX but if a user edits the content and specify the value as XX this will not work. We can not overcome this from SharePoint UI.
To solve this problem a workflow can be created using SharePoint 2010 which will move this content to Drop Off Library. Now since this content is again in the Drop Off library the routing rule can trigger and place the content in correct location. Here are the steps how to create this workflow in SharePoint Designer:
Select the Action as Send to Repository as shown. These actions are available for Document as well Document Sets.

Once we select this action this puts the following in the workflow:

When we click on this action we have three actions available:
1. Copy: This copies the content in the Drop Off Library.
2. Move: This moves the content to the Drop Off Library.
3. Move and Leave a Link: This moves the content and leaves a link in the current library.

In this Destination Router we just need to give the URL of the Site collection not the full path of the drop off library as there is only one Drop Off library possible in each site collection.

With this workflow action the content routing can be used while editing the Content.

Check your knowledge on SharePoint 2010

With Microsoft releasing SharePoint 2010 all of us need to learn many new things and keep us updated. To check how much knowledge we have I have put a test on SharePoint 2010. This test consist of 20 Multiple Choice Questions.

You can take the test on http://sp10test.blogspot.com/

If you get a score of more than 15 then you are going good with the learning of SharePoint 2010.

SharePoint 2010 Web Parts

<><><><><>SharePoint Server 2010 Web Parts <><><> Name Title Description Group Notes MossChartWebPart Chart Helps you to visualize your data on SharePoint sites and portals. Miscellaneous Silverlight BusinessDataActionsWebPart Business Data Actions Displays a list of actions from the Business Data Catalog. Business Data BusinessDataAssociationWebPart Business Data Related List Displays a list of items related to one or more parent items from a data source in the Business Data Catalog. Business Data BusinessDataDetailsWebPart Business Data Item Displays one item from a data source in the Business Data Catalog. Business Data BusinessDataFilter Business Data Connectivity Filter Filters the contents of Web Parts using a list of values from the Business Data Connectivity. Business Data BusinessDataItemBuilder Business Data Item Builder Creates a Business Data item from parameters in the query string and provides it to other Web Parts. Business Data BusinessDataListWebPart Business Data List Displays a list of items from a data source in the Business Data Catalog. Business Data IndicatorWebPart Indicator Details Displays the details of a single Status Indicator. Status Indicators display an important measure for an organization and may be obtained from other data sources including SharePoint lists, Excel workbooks, and SQL Server 2005 Analysis Services KPIs. Business Data KpiListWebPart Status List Shows a list of Status Indicators. Status Indicators display important measures for your organization, and show how your organization is performing with respect to your goals. Business Data MSSimpleForm HTML Form Connects simple form controls to other Web Parts. Content Rollup MSXml XML Viewer Transforms XML data using XSL and shows the results. Content Rollup MSPictureLibrarySlideshow Picture Library Slideshow Use to display a slideshow of images and photos from a picture library. Content Rollup WhatsPopularWebPart Web Analytics Displays the most viewed content, most popular search queries, or most popular clicked search results as reported by Web Analytics for the site or site collection. Content Rollup RssViewer RSS Viewer Displays an RSS feed. Content Rollup ContentQuery Content Query Displays a dynamic view of content from your site. Content Rollup Requires Publishing Feature MSUserDocs Relevant Documents Displays documents that are relevant to the current user. Documents FilterActions Filter Actions Use the Filter Actions Web Part when you have two or more filter Web Parts on one Web Part Page, and you want to synchronize the display of the filter results. Filters AuthoredListFilter Choice Filter Filters the contents of Web Parts using a list of values entered by the page author. Filters DateFilter Date Filter Filter the contents of Web Parts by allowing users to enter or pick a date. Filters OlapFilter SQL Analysis Server Filter Filters the contents of Web Parts using a list of values from SQL Server Analysis Services cubes. Filters PageContextFilter Page Field Filter Filters the contents of Web Parts using information about the current page. Filters QueryStringFilter Query String (URL) Filter Filters the contents of Web Parts using values passed via the query string. Filters SpListFilter SharePoint List Filter Filters the contents of Web Parts by using a list of values. Filters TextFilter Text Filter Filters the contents of Web Parts by allowing users to enter a text value. Filters UserContextFilter Current User Filter Filters the contents of Web Parts by using properties of the current user. Filters MSContentEditor Content Editor Allows authors to enter rich text content. Media and Content MSPageViewer Page Viewer Displays another Web page on this Web page. The other Web page is presented in an IFrame. Media and Content MSImage Image Viewer Displays a specified image. Media and Content Silverlight Silverlight A web part to display a Silverlight application. Media and Content Media Media Use to embed media clips (video and audio) in a web page. Media and Content owa My Mail Folder Displays your mail folder using Outlook Web Access for Microsoft Exchange Server 2000. My Information Requires Publishing Feature owainbox My Inbox Displays your inbox using Outlook Web Access for Microsoft Exchange Server 2003 or later. My Information owacalendar My Calendar Displays your calendar using Outlook Web Access for Microsoft Exchange Server 2003 or later. My Information owatasks My Tasks Displays your tasks using Outlook Web Access for Microsoft Exchange Server 2003 or later. My Information owacontacts My Contacts Displays your contacts using Outlook Web Access for Microsoft Exchange Server 2003 or later. My Information siteFramer Site Aggregator Displays sites of your choice. Navigation CategoryWebPart Categories Displays categories from the Site Directory. Navigation CategoryResultsWebPart Sites In Category Displays sites from the Site Directory within a specific category. Navigation TagCloud Tag Cloud Displays the most popular subjects being tagged inside your organization. Navigation SummaryLink Summary Links Allows authors to create links that can be grouped and styled. Navigation TableOfContents Table Of Contents Displays the navigation hierarchy of your site. Navigation Microsoft.Office.InfoPath.Server.BrowserForm InfoPath Form Use this Web Part to display an InfoPath browser-enabled form. Office Client Applications Microsoft.Office.Excel.WebUI Excel Web Access Use the Excel Web Access Web Part to interact with an Excel workbook as a Web page. Office Client Applications WSRPConsumerWebPart WSRP Viewer Displays portlets from web sites using WSRP 1.1. Office Client Applications VisioWebAccess Visio Web Access Enables viewing and refreshing of published Visio diagrams. Office Client Applications MSMembers Site Users Use the Site Users Web Part to see a list of the site users and their online status. People MSUserTasks User Tasks Displays tasks that are assigned to the current user. People contactwp Contact Details Displays details about a contact for this page or site. People SocialComment Enable users to leave short, publicly-viewable notes about this page. ProfileBrowser Organization Browser This Web Part displays each person in the reporting chain in an interactive view optimized for browsing organization charts. People Silverlight awear ReportViewerWebPart PerformancePoint Report This web part displays PerformancePoint reports. Reports may be linked to other web parts to create an interactive dashboard experience. Report types include: Analytic charts & grids, Strategy Maps, Excel Services, Reporting Services, Predictive Trend charts, and web pages. PerformancePoint FilterWebPart PerformancePoint Filter This web part displays PerformancePoint filters. Filters may be linked to other web parts to provide an interactive dashboard experience. Filter types include lists and trees based on a variety of data sources. PerformancePoint ScorecardWebPart PerformancePoint Scorecard This web part displays a PerformancePoint scorecard. Scorecards may be linked to other web parts, such as filters and reports, to create an interactive dashboard experience. PerformancePoint StackWebPart PerformancePoint Stack Selector This web part displays a PerformancePoint Stack Selector. All PerformancePoint web parts, such as filters and reports, contained in the same zone will be automatically stacked and selectable using this web part. PerformancePoint AdvancedSearchBox Advanced Search Box Displays parameterized search options based on properties and combinations of words. Search PeopleSearchBox People Search Box Presents a search box that allows users to search for people. Search SearchBox Search Box Displays a search box that allows users to search for information. Search SearchCoreResults Search Core Results Displays the search results and the properties associated with them. Search searchsummary Search Summary Displays suggestions for current search query. Search searchstats Search Statistics Displays the search statistics such as the number of results shown on the current page, total number of results and time taken to perform the search. Search searchpaging Search Paging Display links for navigating pages containing search results. Search PeopleSearchCoreResults People Search Core Results Displays the people search results and the properties associated with them. Search SearchBestBets Search Best Bets Displays high-confidence results on a search results page. Search SearchActionLinks Search Action Links Displays the search action links on the search results page. Search TopAnswer Top Federated Results Displays the Top Federated result from the configured location. Search SummaryResults Federated Results Displays search results from a configured location. Search Refinement Refinement Panel This webpart helps the users to refine search results. Search PeopleRefinement People Refinement Panel This webpart helps the users to refine people search results. Search QuerySuggestions Related Queries This webpart displays related queries to a user query. Search DualChineseSearch Dual Chinese Search Used to search Dual Chinese document and items at the same time. Search VisualBestBet Search Visual Best Bet Displays Visual Best Bet Search